THIRTY-SECOND LEGISLATURE, 2023
STATE OF HAWAII
A BILL FOR AN ACT
RELATING TO THE HAWAII PUBLIC PROCUREMENT CODE.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:
SECTION 1. The purpose of this Act is to preserve administrative resources by ensuring that only qualified contractors and subcontractors are awarded capital improvement projects based on past experiences, quality craftwork, efficient operation, and safety. The timely completion of projects is not necessarily ensured by awarding a capital improvement project solely on the basis of the low bid.
This Act enhances government's ability to identify the lowest "responsible bidder" on all capital improvement projects by instituting more comprehensive submission requirements.
The State of Hawaii and its counties have a compelling proprietary interest in awarding contracts for capital improvement projects in a manner that will yield successful project delivery in terms of work that is performed safely at the lowest responsible cost and in accordance with the highest possible standards of quality and efficiency.
Securing successful delivery of capital improvement projects presents significant challenges due to the complex, unpredictable, and inherently dangerous nature of the construction industry, where errors in project planning or execution, including those caused by inexperienced or unqualified craft labor personnel, can result in serious safety risks, excessive cost overruns, flawed or inferior project quality, and disruptions in project schedules that may delay the use of critical government functions or facilities.
SECTION 2. Section 103D-104, Hawaii Revised Statutes, is amended by amending the definition of "past performance" to read as follows:
performance" means available recent and relevant performance of a
contractor, including positive, negative, or lack of previous experience, [
contracts that shall] by the contractor on State, federal, or private
contracts to be considered [ in] as a responsibility
determination within the relevance of the current solicitation, including the
considerations of section 103D-702(b)."
SECTION 3. Section 103D-310, Hawaii Revised Statutes, is amended to read as follows:
"§103D-310 Responsibility of offerors. (a) Unless the policy board, by rules, specifies otherwise, before submitting an offer, a prospective offeror, not less than ten calendar days prior to the day designated for opening offers, shall give written notice of the intention to submit an offer to the procurement officer responsible for that particular procurement.
(b) Whether or not an intention to bid is
required, the procurement officer shall [
determine] make a
determination of responsibility for all prospective offerors, including
whether the prospective offeror has the financial ability, resources, skills,
capability, and business integrity necessary to perform the work. For the purpose of making a responsibility
determination, the procurement officer shall [ possess or obtain available
information, including past performance, sufficient to be satisfied that a
prospective offeror meets the applicable standards. The officer, in the officer's discretion, may]
require any prospective offeror to submit answers, under oath, to questions
contained in a standard form of questionnaire to be prepared by the policy
board. Whenever it appears from answers
to the questionnaire or otherwise, that the prospective offeror is not fully
qualified and able to perform the intended work, a written determination of
nonresponsibility of an offeror shall be made by the head of the purchasing
agency, in accordance with rules adopted by the policy board. The unreasonable failure of an offeror to
promptly supply information in connection with an inquiry with respect to
responsibility may be grounds for a determination of nonresponsibility with
respect to such offeror. The decision of
the head of the purchasing agency shall be final unless the offeror applies for
administrative review pursuant to section 103D-709.
The standard form questionnaire shall include the following:
(1) Evidence of compliance with all provisions of chapter 104 for the past five years or, if the offeror has been operating for less than five years, the amount of time the offeror has been in operation;
(2) Record of any complaints that required corrective action during the course of a project;
(3) Evidence of participation in applicable apprenticeship programs; and
(4) Safety and health information:
(A) Written safety policy;
(B) Copies of OSHA 300 log required by title 29 Code of Federal Regulations part 1904;
(C) Contractor safety and health questionnaire;
(D) Verification that individuals are properly classified as employees or independent contractors; and
(E) Statements of past performance for five years, including:
(i) Original price and final price of projects; and
(ii) Violations or pending violations within the past five years.
The procurement officer shall consider all available recent and relevant past performance of the offeror.
(c) All offerors, upon award of contract, shall
comply with all laws governing entities doing business in the State, including
chapters 237, 383, 386, 392, and 393.
Offerors shall [
produce documents to the procuring officer to
demonstrate compliance with this subsection.] submit the required
standard form questionnaire on an annual basis to be prequalified as
"responsible" for projects, by the procurement office. Any offeror making a false affirmation or
certification under this subsection shall be suspended from further offerings
or awards pursuant to section 103D-702.
The procuring officer shall verify compliance with this subsection for
all contracts awarded pursuant to sections 103D-302, 103D-303, 103D-304, and
103D-306, and for contracts and procurements of $2,500 or more awarded pursuant
to section 103D-305; provided that the attorney general may waive the
requirements of this subsection for contracts for legal services if the
attorney general certifies in writing that comparable legal services are not
available in this State.
(d) Information furnished by an offeror pursuant
to this section, on the standard form questionnaire, shall [
disclosed to any person except to law enforcement agencies] be available
for public inspection or duplication as provided by chapter 92F."
SECTION 4. Statutory material to be repealed is bracketed and stricken. New statutory material is underscored.
SECTION 5. This Act shall take effect upon its approval.
Maui County Council Package; Procurement; Past Performance; Contractors; Responsibilities of Offerors
Requires procurement officers, when assessing an offeror's responsibility, to require the offeror to submit answers to questions contained in a standard questionnaire. Establishes certain questions that must be included in the questionnaire. Requires offerors to submit the questionnaire on an annual basis to be prequalified as responsible for projects by the procurement office. Provides that the information furnished in response to the questionnaire shall be available for public inspection and duplication.
The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.