STAND. COM. REP. NO. 833
RE: S.B. No. 1100
Honorable Ronald D. Kouchi
President of the Senate
Twenty-Ninth State Legislature
Regular Session of 2017
State of Hawaii
Your Committees on Ways and Means and Judiciary and Labor, to which was referred S.B. No. 1100 entitled:
"A BILL FOR AN ACT RELATING TO RECORDS MANAGEMENT,"
beg leave to report as follows:
The purpose and intent of this measure is to standardize and improve the records management of public schools.
Specifically, this measure:
(1) Requires schools to store records for at least one hundred years;
(2) Authorizes schools to digitize, computerize, or minify records for storage;
(3) Establishes a pilot program to modernize the records management of one elementary school, middle or intermediate school, and one high school, in each county; and
(4) Appropriates funds for the pilot program.
Your Committee received written comments in support of this measure from the Department of Education.
Your Committee finds that the Department of Education has not established a uniform length of time that original or reproductions of student records must be retained by schools. Your Committee further finds that some schools currently store original versions of student records in boxes that consume valuable school space. Your Committee believes that establishing standard requirements for storing school records, including provisions that allow for modern storage techniques, will help to create necessary space at schools and increase efficiency for processing requests for school records.
Your Committee has amended this measure by:
(1) Clarifying that the original record may be destroyed after its digitization, computerization, or minification;
(2) Changing the effective date to July 1, 2050, to facilitate further discussion on the measure; and
(3) Making technical amendments for purposes of clarity and consistency.
As affirmed by the records of votes of the members of your Committees on Ways and Means and Judiciary and Labor that are attached to this report, your Committees are in accord with the intent and purpose of S.B. No. 1100, as amended herein, and recommend that it pass Third Reading in the form attached hereto as S.B. No. 1100, S.D. 1.
Respectfully submitted on behalf of the members of the Committees on Ways and Means and Judiciary and Labor,
GILBERT S.C. KEITH-AGARAN, Chair
JILL N. TOKUDA, Chair