TWENTY-EIGHTH LEGISLATURE, 2016
STATE OF HAWAII
A BILL FOR AN ACT
RELATING TO PROCUREMENT.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:
SECTION 1. The legislature finds that the procurement process is in need of clear legislative direction to award state contracts to responsible bidders or offerors through the state procurement process, to increase accountability with performance on state contracts, and to more efficiently utilize taxpayer dollars. Some state contracts may currently be awarded to the lowest bidder through the invitation for bid process without regard to poor past performance. Such bidders may be considered qualified despite poor performance on state contracts in the past, which may result in repeated inefficiencies and substandard work.
The purpose of this Act is to:
(1) Require past performance to be considered in future bid selection of a contractor; and
(2) Require departments to consider available assessments of previous performance on relevant and recent government contracts when making contract awards.
SECTION 2. Section 103D-104, Hawaii Revised Statutes, is amended as follows:
1. By adding a new definition to be appropriately inserted and to read:
""Past performance" means available recent and relevant performance of a contractor on state, federal, or private contracts that shall be considered in a responsibility determination within the relevance of the current solicitation, including but not limited to legal action."
2. By amending the definition of "responsible bidder or offeror" to read:
""Responsible bidder or offeror"
means a person who has the capability in all respects to perform fully the
contract requirements, and the integrity and reliability [
will assure good faith performance[ .], pursuant to the responsibility
determination standards adopted by the policy board."
SECTION 3. Section 103D-302, Hawaii Revised Statutes, is amended by amending subsection (f) to read as follows:
"(f) Bids shall be evaluated based on the
requirements set forth in the invitation for bids. These requirements may
include criteria to determine acceptability such as inspection, testing,
quality, workmanship, delivery, and suitability for a particular purpose. Those
criteria that will affect the bid price and be considered in evaluation for
award shall be as objectively measurable[
,] as possible,
such as discounts, transportation costs, [ and] total or life cycle
costs[ .], and the bidder's past performance on projects of similar
scope for public agencies, including but not limited to notices of
deficiencies, legal actions, failure to complete a procurement contract, and
assessments of the bidder's prior work. The invitation for bids shall set
forth the evaluation criteria to be used. No criteria may be used in bid
evaluation that are not set forth in the invitation for bids."
SECTION 4. Section 103D-303, Hawaii Revised Statutes, is amended by amending subsection (g) to read as follows:
"(g) Award shall be made to the
responsible offeror whose proposal is determined in writing to be the most
advantageous, taking into consideration price and the evaluation factors set
forth in the request for proposals[
.], which shall include the
offeror's past performance on projects of similar scope for public agencies,
including but not limited to notices of deficiencies, legal actions, failure to
complete a procurement contract, and assessments of the offeror's prior work.
No [ other factors or] criteria [ shall] may be used in the
evaluation[ .] that are not set forth in the request for proposals.
The contract file shall contain the basis on which the award is made."
SECTION 5. Section 103D-306, Hawaii Revised Statutes, is amended by amending subsection (a) to read as follows:
"(a) A contract may be awarded for goods, services, or construction without competition when the head of a purchasing agency determines in writing that there is only one source for the required good, service, or construction, the determination is reviewed and approved by the chief procurement officer, the written determination is posted in the manner described in rules adopted by the policy board, a review of past performance has been conducted, and no objection is outstanding. The written determination, any objection, past performance evaluations relied upon, and a written summary of the disposition of any objection shall be included in the contract file."
SECTION 6. Section 103D-310, Hawaii Revised Statutes, is amended by amending subsection (b) to read as follows:
"(b) Whether or not an intention to bid
is required, the procurement officer shall [
determine] make a
responsibility determination for any awardee, pursuant to rules adopted by the
policy board, including whether the prospective offeror has the financial
ability, resources, skills, capability, and business integrity necessary to
perform the work. For [ this] the purpose[ , the] of making
a responsibility determination, the procurement officer shall possess or obtain
available information sufficient to be satisfied that a prospective offeror
meets the applicable standards set forth by the policy board. The procurement
officer shall consider past performance of the offeror as it applies to a
responsibility determination for the current solicitation. The officer, in
the officer's discretion, may also require any prospective offeror to
submit answers, under oath, to questions contained in a standard form of
questionnaire to be prepared by the policy board. Whenever it appears from
answers to the questionnaire or otherwise, that the prospective offeror is not
fully qualified and able to perform the intended work, a written determination
of nonresponsibility of an offeror shall be made by the head of the purchasing
agency, in accordance with rules adopted by the policy board. The unreasonable
failure of an offeror to promptly supply information in connection with an
inquiry with respect to responsibility may be grounds for a determination of
nonresponsibility with respect to such offeror. The decision of the head of
the purchasing agency shall be final unless the offeror applies for
administrative review pursuant to section 103D-709."
SECTION 7. Section 103D-320, Hawaii Revised Statutes, is amended to read as follows:
§103D-320[ ]] Retention
of procurement records[ .]; evaluations. All procurement
records shall be retained and disposed of in accordance with chapter 94 and
records retention guidelines and schedules approved by the comptroller[ .];
provided that upon completion of a procurement contract, the department that
issued the request for proposals shall evaluate the work and performance of the
respective contractors and maintain the evaluations in the department's files."
SECTION 8. There is appropriated out of the general revenues of the State of Hawaii the sum of $500,000 or so much thereof as may be necessary for fiscal year 2016-2017 for the purposes of implementing this Act.
The sum appropriated shall be expended by the state procurement office for the purposes of this Act.
SECTION 9. This Act does not affect rights and duties that matured, penalties that were incurred, and proceedings that were begun before its effective date.
SECTION 10. If any provision of this Act, or the application thereof to any person or circumstance, is held invalid, the invalidity does not affect other provisions or applications of the Act that can be given effect without the invalid provision or application, and to this end the provisions of this Act are severable.
SECTION 11. Statutory material to be repealed is bracketed and stricken. New statutory material is underscored.
SECTION 12. This Act shall take effect on January 1, 2017; provided that section 8 shall take effect on July 1, 2016.
Procurement; Past Performance; Criteria; Sole Source; Evaluation; Appropriation
Requires past performance to be factored into future bid selection of a contractor. Defines past performance. Requires past performance to be considered in sole source procurement. Requires that upon completion of a procurement contract, the department that issued the request for proposal shall evaluate the work and performance of the respective contractors and maintain the evaluations in the department's files. Appropriates funds. Effective January 1, 2017. (SD1)
The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.