TWENTY-NINTH LEGISLATURE, 2017
STATE OF HAWAII
A BILL FOR AN ACT
RELATING TO PROCUREMENT.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:
SECTION 1. The legislature finds that the Hawaii Public Procurement Code requires bid proposals to include the name of and scope of work to be performed by the subcontractors and joint contractors that will be used on a public works project. However, a bidder may inadvertently fail to list a required subcontractor or list an improperly licensed subcontractor in a bid due to the complexity of licensing requirements and the time constraint between the receipt of all subcontractor bids and the bid submission deadline. These technical mistakes in a low bidder's proposal often result in a bid challenge, which delays the execution and delivery of public works projects. Some bid challenges have been made for failure to list subcontractors appropriately. As a result of bid challenges, projects are delayed, funding lapses, and the final project cost may increase.
The legislature further finds that the contractors license board recognizes over one hundred different specialty contractor licenses, which a prime bidder must sort through to determine the appropriate subcontractor specialty to be listed on a bid. The legislature additionally finds that in comparison, the federal government does not require listing subcontractors on any bid proposal and the 2000 American Bar Association's Model Procurement Code – the model used for the Hawaii Public Procurement Code – does not include a subcontractor listing requirement. Twenty states and the federal government do not even require a general contractor's license to bid on or perform construction work. However, proponents of the subcontractor listing requirement cite legislative intent and the deterrence of bid shopping and bid peddling as evidence in support of the listing requirement. Providing prime contractors with additional time to correct minor technical issues with subcontractor listings would facilitate the legislature's intent by ensuring that subcontractors are listed properly on the bid submittal and are licensed and qualified in the scope and nature of the work to be performed, while maintaining the integrity of the bid process.
However, the legislature finds that the unscrupulous practices of bid shopping and bid peddling still plague Hawaii's construction industry. The state of Washington prohibits bid shopping and bid peddling and affords subcontractors affected by those practices a legal means of redress. The legislature finds that enacting similar legislation will curtail bid shopping and bid peddling in the State.
The purpose of this Act is to:
(1) Minimize bid challenges, costs, and delays of public works construction projects by providing a bidder of a public works construction project with two hours after the closing of a bid to clarify and correct minor technical issues with subcontractor listings; and
(2) Further curb undesirable bid shopping and bid peddling practices in public works by affording subcontractors affected by those practices a legal means of redress.
SECTION 2. Section 103D-302, Hawaii Revised Statutes, is amended to read as follows:
"§103D-302 Competitive sealed bidding. (a) Contracts shall be awarded by competitive sealed bidding except as otherwise provided in section 103D-301. Awards of contracts by competitive sealed bidding may be made after single or multi-step bidding. Competitive sealed bidding does not include negotiations with bidders after the receipt and opening of bids. Award is based on the criteria set forth in the invitation for bids.
(b) An invitation for bids shall be issued,
and shall include a purchase description and all contractual terms and conditions
applicable to the procurement. If the invitation for bids is for construction,
it shall [
(1) Specify that all bids include the
name of each person or firm to be engaged by the bidder as a joint contractor
or subcontractor in the performance of the contract and the nature and scope of
the work to be performed by each[
(2) Allow the bidder two hours after the closing of the invitation for bids to provide clarity and correction of the subcontractor information required by paragraph (1) limited to minor entity name corrections and the validity of a listed subcontractor's license.
Construction bids that do not comply with [
requirement] this subsection may be accepted if acceptance is in the
best interest of the State and the value of the work to be performed by the
joint contractor or subcontractor is equal to or less than one per cent of the
total bid amount.
(c) Adequate public notice of the invitation for bids shall be given a reasonable time before the date set forth in the invitation for the opening of bids. The policy board shall adopt rules which specify:
(1) The form that the notice is to take;
(2) What constitutes a reasonable interim between publication and bid opening; and
(3) How notice may be published, including publication in a newspaper of general circulation, notice by mail to all persons on any applicable bidders mailing list, publication by any public or private telecommunication information network, or any other method of publication it deems to be effective.
(d) Bids shall be opened publicly in the
presence of one or more witnesses, at the time and place designated in the
invitation for bids[
.]; provided that if the bid is for construction,
it shall be opened no sooner than two hours after the closing of the invitation
for bids. The amount of each bid and other relevant information specified
by rule, together with the name of each bidder shall be recorded. The record
and each bid shall be open to public inspection.
(e) Bids shall be unconditionally accepted without alteration or correction, except as authorized in this chapter or by rules adopted by the policy board.
(f) Bids shall be evaluated based on the requirements set forth in the invitation for bids. These requirements may include criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery, and suitability for a particular purpose. Those criteria that will affect the bid price and be considered in evaluation for award shall be objectively measurable, such as discounts, transportation costs, and total or life cycle costs. The invitation for bids shall set forth the evaluation criteria to be used. No criteria may be used in bid evaluation that are not set forth in the invitation for bids.
(g) Correction or withdrawal of inadvertently erroneous bids before or after award, or cancellation of invitations for bids, awards, or contracts based on such bid mistakes, shall be permitted in accordance with rules adopted by the policy board. After bid opening no changes in bid prices or other provisions of bids prejudicial to the interest of the public or to fair competition shall be permitted. Except as otherwise provided by rule, all decisions to permit the correction or withdrawal of bids, or to cancel awards or contracts based on bid mistakes, shall be supported by a written determination made by the chief procurement officer or head of a purchasing agency.
(h) The substitution of a listed subcontractor in furtherance of bid shopping or bid peddling before or after the award of the prime contract shall be prohibited, and the originally listed subcontractor may recover monetary damages against the prime contractor who executed a contract with the governmental body and the substituted subcontractor, but shall not be entitled to monetary damages from the governmental body that issued the invitation for bids. Substitution of a listed subcontractor may be made by the prime contractor for the following reasons:
(1) Refusal of the listed subcontractor to sign a contract with the prime contractor;
(2) Bankruptcy or insolvency of the listed subcontractor; or
(3) Inability of the listed subcontractor to perform the contractual requirements of the proposed contract or the project consistent with the terms and written understandings of the parties at the time of the bid.
As used in this subsection:
"Bid peddling" means attempts by a subcontractor to undercut known bids submitted to the prime contractor to procure a job.
"Bid shopping" means the use of a low bid already received by the prime contractor to pressure other subcontractors into submitting even lower bids.
(h)] (i) The contract shall be
awarded with reasonable promptness by written notice to the lowest responsible
and responsive bidder whose bid meets the requirements and criteria set forth
in the invitation for bids. In the event all bids exceed available funds as
certified by the appropriate fiscal officer, the head of the purchasing agency
responsible for the procurement in question is authorized in situations where
time or economic considerations preclude resolicitation of work of a reduced
scope to negotiate an adjustment of the bid price, including changes in the bid
requirements, with the low responsible and responsive bidder, in order to bring
the bid within the amount of available funds.
(i)] (j) When it is not
practicable to initially prepare a purchase description to support an award
based on price, an invitation for bids, which requests the submission of
unpriced offers to be followed by an invitation for bids limited to those
bidders whose offers have been qualified under the criteria set forth in the
first solicitation, may be used. If a multi-step sealed bidding process is
used, the notice and the invitation for bids shall describe each step to be
used in soliciting, evaluating, and selecting unpriced offers."
SECTION 3. This Act does not affect rights and duties that matured, penalties that were incurred, and proceedings that were begun before its effective date.
SECTION 4. Statutory material to be repealed is bracketed and stricken. New statutory material is underscored.
SECTION 5. This Act shall take effect on January 7, 2059.
Procurement; Competitive Sealed Bidding; Subcontractor; Public Works Construction Project; Bid Shopping; Bid Peddling
Provides a bidder of a public works construction project with two hours after the closing of bids to clarify and correct certain information regarding subcontractors. Prohibits bid shopping and bid peddling for the competitive sealed bidding process. (SB1070 HD1)
The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.