STAND. COM. REP. NO. 714

 

Honolulu, Hawaii

 

RE: S.B. No. 627

S.D. 1

 

 

 

Honorable Ronald D. Kouchi

President of the Senate

Twenty-Ninth State Legislature

Regular Session of 2017

State of Hawaii

 

Sir:

 

Your Committee on Commerce, Consumer Protection, and Health, to which was referred S.B. No. 627 entitled:

 

"A BILL FOR AN ACT RELATING TO CONDOMINIUMS,"

 

begs leave to report as follows:

 

The purpose and intent of this measure is to:

 

(1) Require association members who are not on a condominium board to participate in any deliberation or discussion, including executive sessions with approval by a majority vote of the condominium board members, subject to certain limitations; and

 

(2) Allow condominium board members to limit the time provided to any member of the condominium association to participate in deliberations, pursuant to board rules.

 

Your Committee received testimony in support of this measure from the Hawaii Council of Associations of Apartment Owners, Associa, Hui Oiaio, and five individuals. Your Committee received testimony in opposition to this measure from the Hawaii State Association of Parliamentarians and two individuals.

 

Your Committee finds that condominium owners provide valuable information and input during board meetings for a condominium association. Accordingly, this measure provides members of a condominium association an opportunity to attend and participate in all meetings of the board of directors of their association of apartment owners, including executive sessions with board approval. However, your Committee has heard testimony that this measure, as written, may affect the ability of boards to conduct board meetings in an efficient manner.

 

Your Committee notes that unit owners have a right to speak and participate in any deliberation or discussion of a board. However, this participation must be balanced with the board's need to complete its agenda in a timely manner. Enabling a board to establish owner participation rules, and requiring the board to notify owners of such rules, will foster participation while ensuring board meetings can be conducted in an efficient manner. Your Committee further finds that although many boards provide an agenda at board meetings, providing this information in advance, and shortening the time frame under which unapproved final drafts of meetings are made available, will encourage participation and communication between owners and their boards. Amendments to this measure are therefore needed to address these issues.

 

Your Committee also notes that boards of directors should be responsible for a decision to comply with any other mandatory provisions of the State's condominium laws. An amendment to this measure is therefore necessary to clarify that compliance with mandatory provisions of the condominium laws is part of the fiduciary duty a board of directors owes to its association.

 

Accordingly, your Committee has amended this measure by:

 

(1) Clarifying that any violation of a mandatory provision of the State's condominium law by a board or its officers and members is a per se violation of the board's fiduciary duty, but providing a safe harbor provision for a board member who votes for compliance during a board meeting;

 

(2) Clarifying that a board is permitted to establish rules for owner participation in any deliberation or discussion at board meetings, other than executive sessions, and specifying that notice must be provided to owners regarding these rules;

 

(3) Clarifying that a board, by majority vote, may adjourn a meeting and reconvene in executive session;

 

(4) Requiring the notice for board meetings to include a list of items expected to be on the meeting agenda;

 

(5) Requiring unapproved final drafts of the minutes of a board meeting to be available within fourteen days after the meeting;

 

(6) Removing language that would have permitted a board, by majority vote, to allow members of the association to attend executive sessions to present personal information, as Robert's Rules of Order Newly Revised already permits boards to allow non-board members to attend executive session meetings; and

 

(7) Making technical, nonsubstantive amendments for the purposes of clarity and consistency.

 

As affirmed by the record of votes of the members of your Committee on Commerce, Consumer Protection, and Health that is attached to this report, your Committee is in accord with the intent and purpose of S.B. No. 627, as amended herein, and recommends that it pass Second Reading in the form attached hereto as S.B. No. 627, S.D. 1, and be placed on the calendar for Third Reading.

 

Respectfully submitted on behalf of the members of the Committee on Commerce, Consumer Protection, and Health,

 

 

 

________________________________

ROSALYN H. BAKER, Chair