TWENTY-SIXTH LEGISLATURE, 2012
STATE OF HAWAII
A BILL FOR AN ACT
RELATING TO LIBRARIES.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:
SECTION 1. Chapter 312, Hawaii Revised Statutes, sets forth the duties and responsibilities of the state board of education regarding libraries. This Act makes housekeeping amendments that will more accurately reflect long-standing board of education and Hawaii state public library system practices. These duties and responsibilities, which were initially assigned to the board of education, were delegated to and have been performed by the state librarian and the Hawaii state public library system for many decades.
This Act also allows the state librarian to appoint the state librarian's private secretary. This secretary position was originally a permanent secretary IV position that was reclassified to a private secretary I position effective on October 1, 1983, for the state librarian at that time. This position was then abolished on September 1, 1995, by the state librarian as part of the budget reductions for the Hawaii state public library system. On September 28, 2001, the state librarian at the time established a temporary exempt position for a private secretary II. On September 15, 2011, the private secretary II position was finally established as a permanent exempt and excluded position by Act 164, Session Laws of Hawaii 2011. This Act aligns the law with current practice.
SECTION 2. Chapter 312, Hawaii Revised Statutes, is amended by adding a new section to be appropriately designated and to read as follows:
"§312‑ State librarian; additional duties. The state librarian shall collect, purchase, receive gifts of, and otherwise acquire all books and other publications proper for libraries, and arrange, classify, and catalog the same; provide for their safekeeping; expend moneys appropriated by the legislature and otherwise acquired for the development, use, support, and maintenance of libraries; provide ways and means for placing libraries within reach of all residents throughout the State and particularly of all public and private school children; provide and maintain branch libraries, offices, or places for the distribution of books and periodicals throughout the State; enter into contracts as may be necessary to carry into effect the general duties herein; appoint such officers and employees as deemed necessary, all of whom shall be under the authority of the governor for purposes of chapters 76, 78, 89, and 89C; and adopt rules for the management and use of libraries, and for the control of the property under the state librarian's management. The state librarian may appoint, without regard to chapter 76, one secretary for the state librarian. The secretary for the state librarian shall serve at the pleasure of the state librarian."
SECTION 3. Section 312-1, Hawaii Revised Statutes, is amended to read as follows:
"§312-1 Duties of the board of
education. The board of education shall care for, manage, and control all
property set apart, donated, loaned to, or in any manner acquired for the use
of libraries; receive, care for, expend, and account for any money which may be
received for the purpose of erecting buildings for libraries or for any other
purposes of the libraries[
; collect, purchase, receive gifts of, and
otherwise acquire all books and other publications proper for libraries, and
arrange, classify, and catalogue the same; provide for their safekeeping;
expend moneys appropriated by the legislature and otherwise acquired for the
development, use, support, and maintenance of libraries; provide ways and means
for placing libraries within reach of all residents throughout the State and
particularly of all public and private school children; provide and maintain
branch libraries, offices, or places for the distribution of books and
periodicals throughout the State; make such contracts as may be necessary to
carry into effect the general duties herein imposed; appoint such officers and
employees as it deems necessary; and make rules for the management and use of
libraries, and for the control of the property under its management]."
SECTION 4. Section 312-2, Hawaii Revised Statutes, is amended to read as follows:
"§312-2 Powers of board; special fund. The board of education may:
(1) Except as provided in section 312-3.9, make arrangements or contracts as are approved by the governor, with any county, city, association, society, person, or persons, for the purpose of benefiting the libraries and increasing their facilities and use;
(2) Subject to section 26-12, enter into such arrangement or contract as is approved by the governor, with the Friends of the Library of Hawaii, for the purpose of obtaining the use of books and property and income of the Friends of the Library of Hawaii;
(3) Cooperate by exchange and otherwise with libraries now existing or hereafter to be formed;
(4) Receive, use, manage, or invest moneys or other property, real, personal, or mixed which may be given, bequeathed, devised, or in any manner received from sources other than the legislature or any federal appropriation for any or all purposes of the libraries;
(5) Deposit with the director of finance in a special fund all moneys donated to the board for library services;
(6) Unless otherwise provided for by the terms and conditions of the donation, convert, at such time as the board may at its sole discretion determine, any or all donations of property, real, personal, or mixed, into money to be deposited into the special fund; and
(7) Expend the moneys in the special fund in accordance with the terms and conditions of each donation for the purposes of the libraries.
The board shall be the trustee of the special fund
and all moneys therein shall be deemed to have been appropriated to the use and
for the purposes of the [
board] Hawaii state public library system
in providing library services. Nothing in this section shall be construed to
limit the powers and duties of the board hereinbefore expressed, or to empower
the board to obligate the State financially in any sum which shall not have
been appropriated by the legislature for the use of the board."
SECTION 5. Section 312-3, Hawaii Revised Statutes, is amended to read as follows:
"§312-3 Exchange of
librarians. The [
board of education] state librarian may
contract for the exchange of librarians with librarians of any state, country,
or territory in accordance with this section, except as otherwise provided in
section 78‑27. Local librarians so exchanged shall be paid their regular
salaries out of the funds appropriated for personal services in the library
budget for the library concerned. The qualifications of all librarians from
any such state, country, or territory so exchanged shall be equal to those of
the local librarians exchanged. In the selection of local librarians for
exchange, preference shall be given to persons born in the State. The
requirements of citizenship shall not apply to any librarian coming to the
State from any foreign state, country, or territory under any such contract of
exchange. All librarians so exchanged shall furnish their own transportation
to and from the state, country, or territory with which exchanged.
No compensation shall be paid by the State to visiting exchange librarians; provided that in any case where the local exchanged librarian becomes incapacitated or, for any reason, leaves the exchanged position permanently, the library concerned may pay the visiting exchange librarian an amount not to exceed the salary rating of the local exchanged librarian, such an arrangement to continue until the end of the period of exchange or until such time as some satisfactory adjustment has been made."
SECTION 6. Section 312-4.6, Hawaii Revised Statutes, is amended as follows:
1. By amending subsection (a) to read:
"(a) The [
board of education] state
librarian may charge and add a fee to any amount due in accordance with [ its]
the state librarian's duties and powers under section [ 312-1]
(1) Any cost or expense incurred by the Hawaii state public library system as a result of any action taken to enforce the collection of costs of lost books and any overdue fines and fees charged to that patron after the public library system has mailed written notice demanding payment and advising that continued failure to pay the amount due may result in collection action being taken, including the imposition of cost-recovery fees, not to exceed $10, pursuant to this section. Any cost-recovery fee charged against the patron for costs, fees, and other charges may include collection agency fees, attorneys' fees, court filing fees, and similar fees incurred by the Hawaii state public library system in connection with the collection action;
(2) Hawaii public library system sponsored seminars or workshops, including educational materials in various media format; and
(3) Research and reference materials published on
magnetic media, CD-ROM, or other [
machine-readable] digital or
2. By amending subsection (d) to read:
"(d) The [
board of education]
state librarian shall prescribe the procedures relating to:
(1) The charging of fees;
(2) The waiver of fees;
(3) The documents, materials, and services for which fees may be charged;
(4) The amount of the fees that may be assessed and charged to a library patron;
(5) The accumulated amount of lost library material costs, fines, or fees;
(6) The period of time that the lost library materials costs, fines, or fees must remain unpaid before they may be referred to a collection agency for collection pursuant to rules adopted under chapter 91; and
(7) The notification of persons with delinquent accounts of the additional fees to be charged by the collection agency prior to the referral to the collection agency."
SECTION 7. Section 312-5, Hawaii Revised Statutes, is amended to read as follows:
"§312-5 Annual report to the
governor. Annually during the month of July but as of June 30 preceding,
board of education] state librarian shall report to the
governor the moneys received from all sources and expended for all purposes
during the preceding year, and any other matters pertaining to the libraries
which it may deem important, or the governor may require."
SECTION 8. Section 312-21, Hawaii Revised Statutes, is amended by amending subsection (a) to read as follows:
"(a) The [
board of education,
through the] state librarian[ ,] shall:
(1) Provide for the establishment and ongoing operation of a fee for enhanced service program, which includes but is not limited to the planning, programming, and budgeting of operating, research and development, and capital investment programs; and
(2) Administer a special fund to be known as the "library fee for enhanced services special fund"."
SECTION 9. Section 312-6, Hawaii Revised Statutes, is repealed.
§312-6 Bond memorial library.
The public library operated and maintained in Kohala, North Kohala, county of
Hawaii, formerly under the name of Kohala Public Library shall be designated
and known as the "Bond Memorial Library "."]
SECTION 10. Statutory material to be repealed is bracketed and stricken. New statutory material is underscored.
SECTION 11. This Act shall take effect upon its approval.
Hawaii State Public Library System; State Librarian
Revises Chapter 312, Hawaii Revised Statutes, to accurately reflect long-standing Board of Education and Hawaii State Public Library System practices. (SB2773 HD1)
The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.